Grant Report Template
Reporting is where the next grant is either earned or quietly lost. A report that arrives on time, answers the questions asked, and is honest about what did not work does more for a future application than most cover letters. This is what those reports contain.
See the coursesEverything on this page is yours to copy and adapt. The courses cover the decisions behind it: what to charge, what to promise, and what to put in writing.
What yours needs to cover
- ✓ Activities delivered against activities planned, with the variance explained
- ✓ Results against the indicators and targets in the original proposal
- ✓ Financial reporting: spend against budget, by category, with an explanation of underspend
- ✓ What was learned, including what you would do differently
- ✓ Evidence: photographs, case examples and data, with permissions in place
How to use it
- Re-read the funded proposal before starting, and report against what it actually promised.
- Collect the financial figures from whoever holds the accounts, early, since this is the usual delay.
- Explain every material variance, whether it is a missed target or an underspend.
- Submit on or before the due date, and keep a copy with the original application.
Grant Report Template FAQs
What if we did not achieve the targets?
Report the actual figures and explain what happened and what you did in response. Funders see this regularly, and the alternative, a report that quietly does not mention it, is what damages a relationship.
What happens if we underspend?
Tell the funder as soon as you know rather than at the report. Many will allow a variation or an extension if asked in time, and almost none will if the first they hear of it is a final report.
Do progress reports affect future funding?
Yes. Reporting is usually the only direct evidence a funder has of how you work, and a late or thin report is remembered when the next application arrives from the same organization.
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